Email Signature Generator

1. Open Microsoft Outlook and click “File” → “Options” in the top menu.
2. Select “Mail” from the left sidebar and click “Signatures…”.
3. Click “New”, enter a name (e.g. “Business”) and confirm with OK.
4. Click “Copy to clipboard” at the top of this page.
5. Place your cursor in the signature text field in Outlook and paste with Ctrl+V.
6. Under “Choose default signature”, select your email account and set the signature as default for new messages and/or replies.
7. Click “OK” to save your settings.

Tip: Send yourself a test email to verify the result.

1. Open Gmail in your browser and click the gear icon ⚙️ in the top right.
2. Click “See all settings”.
3. In the “General” tab, scroll down to the “Signature” section.
4. Click “+ Create new” and enter a name for your signature.
5. Click “Copy to clipboard” at the top of this page.
6. Click into the signature text field in Gmail and paste with Ctrl+V (Mac: Cmd+V).
7. Under “Signature defaults”, select your new signature for new emails and/or replies.
8. Scroll all the way down and click “Save Changes”.

Note: Gmail fully supports HTML signatures. Images and formatting will be preserved correctly.

1. Open Apple Mail and go to “Mail” → “Settings” (or press Cmd+,).
2. Click the “Signatures” tab.
3. Select your email account on the left.
4. Click the “+” button to create a new signature.
5. Give the signature a name.
6. Click “Copy to clipboard” at the top of this page.
7. Click into the signature editing area on the right and paste with Cmd+V.
8. Important: Uncheck “Always match my default message font” (if present) to preserve the formatting.
9. Close the settings – changes are saved automatically.

Tip: Select the signature under “Choose Signature” as the default for that account.

1. Open Thunderbird and click the menu ☰ → “Account Settings”.
2. Select the email account on the left for which you want to set up the signature.
3. Check the “Use HTML” checkbox below the signature text field.
4. Click “Copy HTML” at the top of this page.
5. Paste the copied HTML code into the signature text field with Ctrl+V.
6. Click “OK” to save your settings.

Alternative: Click “Attach the signature from a file instead”, download the HTML file and select it.

Tip: Thunderbird requires the raw HTML code – use “Copy HTML” rather than “Copy to clipboard”.