Tutorial
Step by step: Create your professional email signature
In this tutorial, you'll learn how to create a professional email signature with our generator and install it in your preferred email client.
Choose a template
Browse through our 12 professionally designed templates and pick one that matches your brand or personal style. Each template can be fully customized in the next steps – the layout and structure are just the starting point.
Fill in your information
Enter your personal and company information: name, job title, contact details, and social media links. Upload your profile photo and company logo – they will be embedded as Base64 to ensure they always display in emails.
Customize the design
Personalize your signature by adjusting the primary and secondary colors, text color, font family, and font size. Optionally add a disclaimer, eco-friendly print message, or a call-to-action button.
Export and install
Preview your signature on desktop and mobile, then export it. Use "Copy to clipboard" for the easiest installation – just paste directly into your email client's signature settings. Follow our step-by-step guides for Outlook, Gmail, Apple Mail, or Thunderbird.
Tips & Best Practices
- • Keep it concise. Include only essential contact information – too many details make your signature look cluttered and unprofessional.
- • Use a professional profile photo. A clear, friendly headshot builds trust and personal connection. Avoid group photos or vacation snapshots.
- • Stick to your brand colors. Consistent use of your company's colors reinforces brand recognition in every email you send.
- • Test across email clients. Send a test email to accounts on different platforms (Gmail, Outlook, Apple Mail) to ensure your signature displays correctly everywhere.